How to Register with SSS - For Employers

back to main
For Employed
For Self-Employed
For Voluntary Members


FOR EMPLOYERS

Who Are Covered?

• An employer, or any person who uses the services of another person in business, trade, industry or any undertaking.
• A social, civic, professional, charitable and other non-profit organization which hire the services of employees are considered "employers".
• A foreign government, international organization or its wholly-owned instrumentality such as embassy in the Philippines, may enter into an administrative agreement with the SSS for the coverage of its Filipino employees.

Steps and Requirements:

Single Proprietorships   
An owner of a single proprietorship business should accomplish and submit SSS Form R-1 (Employer Registration) and R-1A (Employment Report).

Partnerships   
Any of the partners of a partnership firm should accomplish SSS Form R-1 (Employer Registration) and SSS Form R-1A (Employment Report) and submit these forms together with a photocopy of the Articles of Partnership. The original copy of the Articles of partnership MUST be presented to the SSS for Authentication purposes.

Corporations   
A corporation must accomplish SSS Form R-1(Employer Registration) and R-1A (Employment Report) signed by its President or any of the corporate officers and submit these forms together with a photocopy of the Articles of Incorporation. The original copy of the Articles of Incorporation MUST be presented to the SSS for authentication purposes.

Household Employers   
A household employer should accomplish SSS Form R-1 (Employer Registration) and R-1A (Employment Report) for the issuance of an Employer Number which shall be used in all transactions with regard to his/her household helper.


INSTRUCTIONS/REMINDERS

FOR SSS Form R-1:

1. Fill out this form in two (2) copies and accomplish appropriate parts as follows: 

• For Employer Main Office - Parts I and III 
• For Employer Branch Office - Parts II and III 

2. Submit this form to the nearest SSS office with accomplished Employment Report (SS Form R-1A), Specimen Signature Card (SS Form L-501), and a sketch of your business address.

3. The form shall be supported by applicable required documents and signed by authorized signatories:

•  If Main Office

          Legal Personality                                              Authorized Signatory

          Single Proprietorship                                       Owner or, in his absence, the legal spouse or, in their absence, 
                                                                                            any representative with Special Power of Attorney (SPA) 

          Partnership                                                           Managing Partner 

          Corporation                                                          President, Chairman or Corporate Secretary

          Cooperative                                                          Chairman or Corporate Secretary 

          Non-stock / Non-profit corporation          President, Chairman or Corporate Secretary 

          Manning Agency with Foreign Principal   President, Chairman or Corporate Secretary 

• If Branch Office 

          Required Document                                      Authorized Signatory
   

          Certificate of Operation from the               Highest ranked official of the branch

          main office signed by the President,

          Chairman or Corporate Secretary

4. Pay the fee of P165.00 for Employer Registration Plate at the SSS or at any SSS-accredited bank and submit validated Miscellaneous Payment Return (SS Form R-6) or SS Form R-6 and Special Bank Receipt with this form. 

5. Notify SSS of any changes in data and the status of the employer's business operations to avoid being billed for period/s when no contributions are due. Fill up and submit Employer Data Change Request (SS Form R-8) supported by the required document/s, in any of the following cases: 

• Temporary suspension, permanent cessation or merger/consolidation of business operations; and 
• Changes in the employer's data such as business name, address, ownership, legal personality and other relevant information 

6. Request for replacement of the Employer Registration Plate, in case of loss or change of business name and/or address that will result to change of SSS branch ownership, using the Application for Employer Registration Plate.

7. Always use your 13-digit Employer Number in all your transactions with the SSS.


For SSS Form R1-A:

1. Submit in two (2) copies and indicate the types of employer and report by putting checkmarks on the applicable boxes. 

2. Employers are required to report within thirty (30) days to the SSS all its employees, who are subject to compulsory coverage. Should such employee die, becomes sick or disabled or reaches the age of sixty (60) without being reported by his employer, the latter shall pay to the SSS damages equivalent to the benefits due had he been reported on time. 

3. Misrepresentation of the true date of employment, monthly earnings or other data of employees is punishable under the penal provision of the SSS Law. 

         A. FOR REGULAR EMPLOYERS 

• IF INITIAL REPORT 
• Submit with the Employer Registration Form (SS Form R-1A) and the required supporting documents. 
• The owner of a single proprietorship business is disqualified to be reported as an employee thereof. However, he may register as a self-employed member, provided he is not over 60 years old. 
• Indicate the relationship to the owner, if a single proprietorship business reporting the owner's spouse, parent or unmarried minor child. 
• IF SUBSEQUENT REPORT 
• Submit with the unexpired Specimen Signature Card (SS Form L-501) signed by any of the authorized signatories in the SS Form L-501. 
• Indicate your correct business name, 13-digit ER Number and business address as registered with the SSS. 
• The owner of a single proprietorship business is disqualified to be reported as an employee thereof. However, he may register as a self-employed member, provided he is not over 60 years old. Indicate the relationship to the owner, if a single proprietorship business reporting the owner's spouse, parent or unmarried minor child. 
• Notify SSS of any changes in data and the status of the employer's business operations to avoid being billed for period/s when no contributions are due. Fill up and submit Employer Data Change Request Form (SS Form R-8) supported by the required document/s, in any of the following cases: 
• Temporary suspension, permanent cessation or merger/consolidation of business operations; and 
• Changes in the employer's data such as business name, address, ownership, legal personality and other relevant information 

          
     B. FOR HOUSEHOLD EMPLOYERS 

• Indicate your correct name and SS number. 
• The following family members of the Household Employer are not qualified for coverage as househelpers:
• Parents 
• Spouse 
• Legitimate or illegitimate children/brother/sister/grandchildren/great grandchildren 
• Parents/sisters/brothers-in-law 

4. Write "Nothing Follows" immediately after the last reported employee.